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Calendly is a scheduling automation platform that helps individuals and businesses manage meetings and appointments. It provides tools for setting up event types, sharing booking links, and tracking scheduled events and invitees.

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Configuring Calendly as a Source

In the Sources tab, click on the “Add source” button located on the top right of your screen. Then, select the Calendly option from the list of connectors. Click Next and you’ll be prompted to add your access.

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1. Add account access

You’ll need a Calendly Personal Access Token to connect. To generate one:
  1. Log in to your Calendly account
  2. Go to Integrations & Apps > API & Webhooks
  3. Click Generate New Token and copy the token
The following configurations are available:
  • Personal Access Token: Your Calendly Personal Access Token for authentication.
  • Start Date: (Optional) The earliest date from which events will be synced. If not provided, all events will be synced.
Once you’re done, click Next.

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2. Select streams

Choose which data streams you want to sync. For faster extractions, select only the streams that are relevant to your analysis.
Tip: The stream can be found more easily by typing its name.
Select the streams and click Next.

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3. Configure data streams

Customize how you want your data to appear in your catalog. Select the desired layer where the data will be placed, a folder to organize it inside the layer, a name for each table and the type of sync.
  • Layer: choose between the existing layers on your catalog.
  • Folder: a folder can be created inside the selected layer to group all tables.
  • Table name: we suggest a name, but feel free to customize it. You can add a prefix to all tables at once.
  • Sync Type: choose between INCREMENTAL and FULL_TABLE.
Once you are done configuring, click Next.

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4. Configure data source

Describe your data source for easy identification within your organization. To define your Trigger, consider how often you want data to be extracted from this source. Once you are ready, click Next to finalize the setup.

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5. Check your new source

You can view your new source on the Sources page. If needed, manually trigger the source extraction by clicking on the arrow button. Once executed, your data will appear in your Catalog.
For you to be able to see it on your Catalog, you need at least one successful source run.

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Streams and Fields

Below you’ll find all available data streams from Calendly and their corresponding fields:
All scheduled meetings and events in your Calendly organization.Key Fields:
  • uri - Unique identifier for the event
  • name - Name of the event
  • status - Status of the event (active, canceled)
  • start_time - Start time of the event
  • end_time - End time of the event
  • event_type - URI of the event type
  • location - Location details (JSON)
  • created_at - When the event was created
  • updated_at - When the event was last updated
Invitee Counters:
  • invitees_counter_total - Total number of invitees
  • invitees_counter_active - Number of active invitees
  • invitees_counter_limit - Maximum number of invitees
Additional Fields:
  • event_memberships - Host memberships (JSON)
  • event_guests - Guest list (JSON)
  • calendar_event - Calendar event details (JSON)
  • meeting_notes_plain - Meeting notes in plain text
  • meeting_notes_html - Meeting notes in HTML
  • cancellation_reason - Reason for cancellation
  • cancellation_canceled_by - Who canceled the event
Invitees for each scheduled event (child stream of Scheduled Events).Key Fields:
  • uri - Unique identifier for the invitee
  • email - Invitee’s email address
  • name - Invitee’s full name
  • first_name - Invitee’s first name
  • last_name - Invitee’s last name
  • status - Invitee status (active, canceled)
  • timezone - Invitee’s timezone
  • created_at - When the invitee was created
  • updated_at - When the invitee was last updated
Scheduling Details:
  • questions_and_answers - Responses to scheduling questions (JSON)
  • tracking - UTM and tracking parameters (JSON)
  • rescheduled - Whether the invitee rescheduled
  • cancel_url - URL to cancel the event
  • reschedule_url - URL to reschedule the event
  • scheduled_event_uri - URI of the parent scheduled event
Additional Fields:
  • text_reminder_number - Phone number for text reminders
  • old_invitee - Previous invitee URI (if rescheduled)
  • new_invitee - New invitee URI (if rescheduled)
  • routing_form_submission - Routing form submission details (JSON)
  • payment - Payment information (JSON)
  • no_show - No-show status details (JSON)
Event types configured in your Calendly organization.Key Fields:
  • uri - Unique identifier for the event type
  • name - Name of the event type
  • active - Whether the event type is active
  • slug - URL-friendly slug
  • scheduling_url - Public scheduling URL
  • duration - Duration in minutes
  • kind - Event kind (solo, group)
  • type - Event type (StandardEventType, AdhocEventType)
  • created_at - When the event type was created
  • updated_at - When the event type was last updated
Appearance & Settings:
  • color - Display color
  • description_plain - Description in plain text
  • description_html - Description in HTML
  • internal_note - Internal notes
  • secret - Whether the event type is secret
  • admin_managed - Whether the event type is admin-managed
  • pooling_type - Pooling type for round-robin events
  • custom_questions - Custom scheduling questions (JSON)
  • profile - Profile information (JSON)
Members of your Calendly organization.Key Fields:
  • uri - Unique identifier for the membership
  • role - Role in the organization (admin, user, owner)
  • organization - Organization URI
  • created_at - When the membership was created
  • updated_at - When the membership was last updated
User Details:
  • user_uri - User’s unique identifier
  • user_name - User’s display name
  • user_slug - User’s URL slug
  • user_email - User’s email address
  • user_timezone - User’s timezone
  • user_avatar_url - User’s avatar URL
  • user_created_at - When the user was created
  • user_updated_at - When the user was last updated